Commit d7476ffc authored by Laurent Heirendt's avatar Laurent Heirendt
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Merge branch 'externalize-cards' into 'develop'

Externalize cards

See merge request !303
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# WiFi network access for guests
- Each UL staff member can provide wireless network access for her/his visitors by creating an account on the [Guest Sponsor Portal](https://sponsor.uni.lux:8443/sponsorportal/PortalSetup.action?portal=06f49c40-ad3a-11e4-ba4b-0050568059d7)
- In order to create the guest account, you must log in with your normal UL username and password
- Please also refer to the [process for visitor rules](https://howto.lcsb.uni.lu/?hr:visitorsRules)
- Such a visitor account has a lifetime of maximum 5 days. If you need accounts for people staying longer, please open a [ticket via the SIU helpdesk](https://service.uni.lu/sp)
- Guests will only have access to the internet and public services but not to internal resources
Other documentations on how to use the SIU systems can be found on the [UL intranet (section SIU-SIU-Guides-Wireless Network)](https://intranet.uni.lux/the_university/siu/Pages/siu-guides.aspx).
For any questions please open a [ticket via the SIU helpdesk](https://service.uni.lu/sp).
<!--Process owner: Julia Kessler-->
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# Staff Computer
## Backup to External Disk
### macOS
macOS platform comes with Time Machine, a very easy to use backup feature. Time Machine backups can be set up as follows:
1. Connect an external disk to your computer.
2. Using Finder open up **/Applications/System Preferences** and Select **Time Machine**. <br/> ![Alt](img/mac_tm_1.png "Title")
3. From the **Time Machine** main screen click **Select Backup Disk** &nbsp; ![Alt](img/mac_tm_2.png "Title")
4. From the list select your external disk. It is also recommended that you select the option to **encrypt backups**. <br/> ![Alt](img/mac_tm_3.png "Title")
5. If you opt for encryption you will be asked for an encryption password. You will need this password whenever you re-connect the disk to your computer or whenever you restart your Mac. You should keep this password safe using [Password Management software](../passwords/). <br/> ![Alt](img/mac_tm_4.png "Title")
6. Time Machine requires an apple-specific disk format to work. Your external disk may not be in this format (e.g. may be in exFAT format which is accessible both by Windows and Mac). In such a case Time Machine will prompt you to approve the erasure and re-formatting of your external disk (see below). If you do not want to re-format, you may [create a disk image](../encryption/file/) on your external disk and then point Time Machine to this image. <br/> ![Alt](img/mac_tm_5.png "Title")
7. After you select a backup disk, provide password and confirm disk format (if applicable), Time Machine will automatically start the backup process in the background. You may continue to work. You will receive a notification, when the first backup is complete. <br/> ![Alt](img/mac_tm_6.png "Title")
8. If you want to initiate another backup manually, click the Time Machine logo in your menu bar and select **Back Up Now**. It is recommended that you enable the automatic backup feature of Time Machine. To do so, go to **/Applications/System Preferences/Time Machine** and select the option **Back Up Automatically**. <br/> ![Alt](img/mac_tm_7.png "Title")
Official instructions for restoring your Mac using a Time Machine backup can be found [here](https://support.apple.com/en-us/HT201250)
### Windows
Windows's offerings for backup has different names in different versions.
* _Microsoft Backup and Restore_, which is available in [Windows 7](http://windows.microsoft.com/en-US/windows7/Back-up-your-files) and [Windows 10](https://support.microsoft.com/en-us/help/17143/windows-10-back-up-your-files), allows backup of your entire system or selected folders/files on your computer.
* _File History_, which is is available in [Windows 8 and 10](http://windows.microsoft.com/en-us/windows-8/set-drive-file-history), provides an easy to use option with which you can backup select files/folders. _File History_ runs periodically, tracks versions of your files, and allows you to go back older versions.
Before creating a backup, make sure that your backup drive is encrypted as a safety measure in case of disk loss or theft (see [howto page on disk encryption](../encryption/disk)).
The steps to switch **File History** on your computer is as follows:
1. Connect an external disk to your computer.
2. From the **Start** menu select **Settings/Update & Security/Backup**. <br/> ![Alt](img/win_fh_1.png "Title")
3. Click the "+" next to Add a drive. You'll see a prompt to choose an external drive, choose the disk you have connected.
4. File History has now started archiving your data. An on/off slider will now appear under a new heading called **Automatically back up my files.** <br/> ![Alt](img/win_fh_2.png "Title")
5. By default, Windows 10's File History will back-up all the folders in the **User** folder. And it will run the backup on an hourly schedule. To change any of those settings click on More options under the on/off slider (see below). <br/> ![Alt](img/win_fh_2_2.png "Title")
6. In the **Backup Options** dialog, under the **Back up these folders.** you can remove existing folders and add new ones. **Important Note:** Make sure that any application that read/write your data files/folder are closed, when you're making this _File History_ configuration. <br/>
<img src="img/win_fh_3.png" height="200em"/>
The instructions for restoring your files from **File History** can be found [here](https://it.nmu.edu/docs/backup-using-windows-file-history)
## Backup to dropit.uni.lu
The University of Luxembourg's cloud service [DropIt](https://dropit.uni.lu/) provides all staff with 100GB of storage.
To use this service, first, visit [dropit.uni.lu](https://dropit.uni.lu/). You should be able to login with your university credentials. In case of login problems, request IT support using [ServiceNow](https://service.uni.lu/).
Second, in order to create backups of your computer on DropIt cloud, you need to install a client application. The University IT Guideline [here](https://intranet.uni.lux/the_university/siu/Documents/Dropit%20client%20-%20configuration%20guide.pdf#search=dropit) provides the details on how to install this client application for macOS, Windows and Linux platforms, and also, how to configure the backup process on your computer.
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# Belval Campus Map
![](img/BelvalCampusMap.png)
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# How to get to the Luxembourg Centre for Systems Biomedicine
![](img/LCSB.jpg)
### 1. Arriving by plane at Luxembourg airport:
The Luxembourg airport, called Findel, is 34 km away from the University Campus BELVAL where LCSB is located.
You can take either taxi or public transport to reach LCSB.
- **Via Taxi (110€ one way)**
From Luxembourg airport you can take a taxi to BELVAL near the city Esch-sur-Alzette.
Trustworthy taxi services: coluxtaxi (colux.lu; tel: +352 48 22 33); webtaxi (webtaxi.lu; tel: +352 27 515)
*Price: ca 110€ one way (in Luxembourg taxis are very expensive!)*
*Duration: 30 minutes (during rush hour 45-60 min)*
Benelux taxi: the price from/to airport is about 85€. To take advantage of this offer, the taxi has to be booked in advance.
www.beneluxtaxi.lu / +352 40 38 40 / reservation@beneluxtaxi.lu (please ask confirmation of the price)
A map of the Campus BELVAL and how to find both LCSB buildings is shown below.
- **Via public transport (free)**
From Luxembourg airport you can take the bus to Luxembourg central train station using bus line 29 or line 16 and
stop at "Central station (Gare Centrale)". For the timetable check the following links:
line 29: http://www.vdl.lu/autobus_ligne29.html
line 16: http://www.vdl.lu/autobus_ligne16.html
From Luxembourg’s central train station, you will get a train every 20 minutes to BELVAL-Université where LCSB
is located. Please see below "Arriving by Train" for all details.
*Public transportation is free in Luxemburg!*
*Duration: 45-60 minutes (including bus, train and walk)*
- **Arriving by train from Luxembourg central station:**
Take the train in direction of "Rodange" or "Petange".
Your stop is called: "Belval-Université" station
*Please note that public transportation is free in Luxemburg!*
Duration: 35 minutes (including train and walk)
A map of the Campus BELVAL and how to find both LCSB buildings is shown below. From Belval train station it's about a 5
minutes-walk to either of our locations.
### 2. Arriving by car:
If you travel by car, please take the highway A4 in direction Esch-sur-Alzette, and stay on that road until it ends at the
roundabout called "Raemerich". Do not leave the A4 too early! Simply follow the A4 until it ends, then follow the signs to
"Belval" at the large roundabout. On the campus, unfortunately, there are no signs leading the way to the LCSB.
Please use the following plan to orientate on the campus. The House of Biomedicine (LCSB I) is directly next to the old blast
furnace site, close to the red Dexia buildings. The building is a bit hidden. It is a six floor modern white building. Biotech II
(LCSB II) is behind the big outdoor parking, right next to ADEM (Agence pour le développement de l'emploi / Employment
Development Agency) and across the street from Southlane Towers.
*Duration: about 20 minutes from Luxembourg City or 30 minutes from Luxembourg Airport (without traffic jam).*
##### Parking at Campus BELVAL
Since Campus Belval is foreseen to be a green car-free Campus, parking may not be easy. Due to the constructions around
our buildings, we currently cannot offer visitor parking. To park your car we recommend using one of the following. From
either site it is less than five minute walk to either of our buildings.
- Parking Square Mile
Price: 0.70€/hour
- Belval Plaza parking garage
Price: first 3 hours free, afterwards 3€/hour (from 07:00 to 20:00) and 1€/hour (from 20:00 to 07:00)
### 3. Arriving by bus:
You can also arrive by bus from Esch-sur-Alzette or from Luxembourg City. Please visit www.mobiliteit.lu to select your
travelling options.
*Please note, however, that if you travel from Luxembourg City, the train is the preferred option.*
![](img/map.jpg)
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# Glossary
Are you sometimes confused with all the abbreviations and names in and around the LCSB? Here you find an overview of the most common names abbreviation you may come across during your time at the LCSB.
|Short|Full name|What is it?|
|------|--------|---------|
|AsperaWeb|-|Software for end-to-end encrypted data transfer at the LCSB|
|Atlas|-|Server of the LCSB|
|BT1 & BT2|House of Biomedicine/Biotech 1&2|Indication of the different buildings of the LCSB|
|CFL|Chemins de Fer Luxembourgeois|Operator for public transport (train, bus) in Luxemburg|
|CHL|Centre Hospitalier de Luxembourg|Central Hospital in Luxemburg city – also collaborating with the LCSB|
|CNER|Comité National d’Ethique de Recherche|National committee for ethical approval or research projects|
|CNS|Caissee Nationale de Santé|National health insurance company in Luxemburg|
|DAISY|DAta Information SYstem |Comprehensive tool to manage your research data in a GDPR-compliant manner. For access, [login with you UNI.LU-account at DAISY](https://daisy.lcsb.uni.lu).|
|DLSM|Department of Life Science and Medicine|Department of the FSTM, formerly called LSRU|
|DTU|Doctoral Training Unit|Umbrella for organization of PhD students from different groups working on a common project|
|Docebo|-|Internal learning platform of the LCSB. [Visit Docebo](https://unisupport.docebosaas.com/learn/signin)|
|ESS|Employee Self-Service|Platform to change your personal data and view your employee profile. Accessible via the intranet |
|Fiori|-|View your payslips and request holidays. Only accessible when logged into the internal network: [click here](fiori.uni.lu/fiori#)|
|FNR|Fonds National de la Recherche|Main funder of research activities in Luxemburg investing both public funds and private donations|
|FSTM|Faculty of Science, Technology and Medicine|One of the three faculties at the University of Luxemburg|
|GitLab|-|Web-based application for implementation and management of software |
|KTT/KT4|Building where Ketterthill is located|Indication of the different buildings of the LCSB|
|LIH|Luxembourg Institute of Health|Public biomedical research organisation. Works closely together with the LCSB|
|LIMS|Laboratory Information Management System|Software to manage samples and associated data|
|LIST|Luxembourg Institute of Science and Technology|Research Institute at Belval Campus developing market-oriented services and prototypes|
|LSRU|Life Science Research Unit|Former name for a department of the FSTM. Now called DLSM|
|LUMS|LCSB User Management System|Provides you access to most LCSB internal software. **Requires an additional account besides your UNI.LU-login!**|
|MSA|Maison du Savoir|Central building of the University of Luxemburg also hosting administration|
|OWA|Outlook Web Access|To check your emails from anywhere via a web-browser. Login with you UNI.LU-credentials at [owa.uni.lu](https://owa.uni.lu)|
|R3|Responsible and Reproducible Research|Initiative of the Bioinformatics Core group to raise research quality|
|SAP|Systeme, Anwendungen und Produkte|Software for data management and information exchange|
|SIL|Service of Infrastructure and Logistics|Support for workplace and transportation. You can contact them via the online ticketing system at [service.uni.lu](https://service.uni.lu)|
|SIU|Service Informatique de l’Université|Unit that organizes, administrates and develops IT platforms & systems at the University of Luxemburg|
|Slack|-|Online-based instant messaging platform to organize and work on projects together|
|SOP|Standard Operation Procedure|Internal guideline how common tasks should be executed|
|VM|Virtual Machine|Entire operating system running inside another operating system.|
|VPN|Virtual Private Network|Allows you to connect to the internal university pages, services and servers via a program (client) upon login with your university credentials|
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# Important websites
This is an overview on websites to manage work and help you with the navigation on work-related matters at the University of Luxemburg.
| Link | Description |
| :------ | :------ |
|[www.uni.lu](https://www.uni.lu)|General website of the University. You can find general information as well as specific information on the faculties and institutes here.|
|[intranet.uni.lux](https://intranet.uni.lux)|The internal platform of the University. Here you find internal information and have access to different services such as the HR Employee Self-Service (ESS). By clicking on ‘My LCSB’ next to your name in the top right corner, you are directed to the LCSB Intranet with information on upcoming presentations, science tools and social events. **Please note:** This site can only be accessed when you are logged into the university network, either in your office or via a VPN client from elsewhere. See also the [corresponding How-to Card](https://howto.lcsb.uni.lu/?access:vpn-cerbere-access)|
|[service.uni.lu](https://service.uni.lu/sp)|Here you find service and support from the university. You can create tickets on all regulatory and legal issues as well as on IT-related topics, e.g. to get access to specific folders and software.|
|[lums.uni.lu](https://lums.uni.lu)|The LUMS (LCSB User Management System) allows you to get access to internal resources such as software provided and/or hosted by the LCSB. **Please note:** You need to request an additional account to be able to log in as your usual UNI.LU-credentials will **not do the job.** The LUMS-accounts can also be created for external researchers and collaborators.|
|[howto.lcsb.uni.lu](https://howto.lcsb.uni.lu/)|This is where the How-to Cards are deposited and constantly updated. You can find answers on administrative as well as on lab-related procedures here. For complex instructions, a step-by-step tutorial with corresponding screenshots or examples is provided. We encourage you to bookmark this page as many answers to your questions might be covered by a card. If you have any suggestions for improvements on existing or additional How-to Cards, just contact the R3 department.|
|[owncloud.lcsb.uni.lu](https://owncloud.lcsb.uni.lu/)|LCSB ownCloud is a private cloud storage service for the use of LCSB staff and collaborators. It is suitable for exchanging small-sized files (up to 1-2 gigabyte, all SSL encrypted). You need a [LUMS account](https://howto.lcsb.uni.lu/?access:lums-passwords) for using this platform. The LUMS accounts can also be provided to external collaboration partners and can be requested at the [Service Portal](https://service.uni.lu/sp). For more information see also the [User’s Guide for ownCloud](https://howto.lcsb.uni.lu/?exchange-channels:owncloud).|
|[daisy.lcsb.uni.lu](https://daisy.lcsb.uni.lu/)|The DAta Information SYstem (DAISY) is a comprehensive tool to manage your research data in a GDPR-compliant manner. You can create projects & datasets and share them with your collaboration partners. For more information and detailed description on DAISY, please refer to the [corresponding How-to Card](https://howto.lcsb.uni.lu/?daisy).|
|[owa.uni.lu](https://owa.uni.lu/)|The Outlook Web Application to access your mail account via any web browser. Login with you UNI.LU-credentials.|
|[fiori.uni.lu/fiori#](https://fiori.uni.lu/fiori#)|Upon login with your UNI.LU-credentials, this site provides you information on your employee profile. You can submit leave requests via this portal and also view your payslips.|
|[llcreservation.uni.lu](http://llcreservation.uni.lu)|Booking a room in the Luxemburg Learning Centre at the University Campus in Belval. Login with your staff/student credentials.|
|[gitlab.lcsb.uni.lu](https://gitlab.lcsb.uni.lu/)|A developer’s platform operated by the R3-team where you can contribute to publish and develop public protocols/procedures, etc. For instance, these How-to-cards can be created there. So also the corresponding card on [how to contribute](https://howto.lcsb.uni.lu/?contribute:add-edit-card).|
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