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---
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---
# How to use the LCSB PowerPoint template
- [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template)
- [Why is a presentation template useful? Why should I use the LCSB template?](#why-is-a-presentation-template-useful-why-should-i-use-the-lcsb-template)
- [Which are the different formats available?](#which-are-the-different-formats-available)
- [How to correctly save the PowerPoint template on your computer](#how-to-correctly-save-the-powerpoint-template-on-your-computer)
- [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template-1)
- [Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content](#choosing-a-theme-colored-or-grey-scale-logo-and-different-layouts-depending-on-preferences-and-content)
- [Theme colors (TC)](#theme-colors-tc)
- [Theme grey (TG)](#theme-grey-tg)
- [How to use the colors set](#how-to-use-the-colors-set)
- [Changing the font, what is permitted?](#changing-the-font-what-is-permitted)
- [Date and page number](#date-and-page-number)
- [Add date and/or page number on one or each slide](#add-date-andor-page-number-on-one-or-each-slide)
- [Remove date and/or slide number on all the slides](#remove-date-andor-slide-number-on-all-the-slides)
- [Remove date and/or slide number only on certain slides](#remove-date-andor-slide-number-only-on-certain-slides)
- [How to add a chart](#how-to-add-a-chart)
- [How to use SmartArt](#how-to-use-smartart)
- [How to create and format a table in PowerPoint](#how-to-create-and-format-a-table-in-powerpoint)
- [Use of animations](#use-of-animations)
- [How to add the progress bars](#how-to-add-the-progress-bars)
- [How to place logos in your presentation](#how-to-place-logos-in-your-presentation)
- [How to transfer your presentation from the old to the new template](#how-to-transfer-your-presentation-from-the-old-to-the-new-template)
- [Tips to make your presentation look smart and professional](#tips-to-make-your-presentation-look-smart-and-professional)
- [Make sure to keep your audience in mind](#make-sure-to-keep-your-audience-in-mind)
- [Make slides light in content, show less, speak more!](#make-slides-light-in-content-show-less-speak-more)
- [Use images for more impact](#use-images-for-more-impact)
- [Have consistency through the slides](#have-consistency-through-the-slides)
- [Make use of SmartArts and graphs](#make-use-of-smartarts-and-graphs)
- [Write meaningful titles](#write-meaningful-titles)
- [Write take home messages](#write-take-home-messages)
- [Slide Master: what is it?](#slide-master-what-is-it)
## Why is a presentation template useful? Why should I use the LCSB template?
Using a presentation template has its benefits. First, time saving:
you don't need to worry about the layout, it has already been done
for you! Also combining presentations from different people into one
coherent slide deck can be done very efficiently. Secondly, using a
corporate presentation template ensures a corporate identity, giving
your presentation a more professional look.
The LCSB presentation template has been created following specific
corporate graphic guidelines to ensure that the image of the LCSB
and the University of Luxembourg is well preserved and strengthen.
## Which are the different formats available?
There LCSB presentation template is available in different formats:
1. (**default**) PowerPoint widescreen (16:9) [download](./templates/presentationTemplate_169.pptx)
2. (**default**) PowerPoint widescreen (16:9) with progress bar [download](./templates/presentationTemplate_169.pptm)
3. PowerPoint 4:3 [download](./templates/presentationTemplate_43.pptx)
4. PowerPoint 4:3 with progress bar [download](./templates/presentationTemplate_43.pptm)
5. Beamer (in preparation)
6. Markdown (in preparation)
Note: The PowerPoint widescreen (16:9) template is the default.
A comprehensive tutorial is [here](./tutorial/presentationTemplate_tutorial.pptx).
## How to correctly save the PowerPoint template on your computer
Downloading the LCSB PowerPoint template and saving it in your
documents or desktop as a presentation is **not** the way to
go.
If the file is saved as a template in your PowerPoint application, the
template will be always there whenever you open the software for
creating a new presentation. This will save you a lot of time.
So, how to save the downloaded file as a template?
1. Open the template file with PowerPoint
2. On the top menu click on **File** then **Save as template...**
3. Save the template on the default destination
4. Close PowerPoint
Next time, when you open the PowerPoint application (not a particular
file), if you click on **New+**, the LCSB theme will appear in your
theme choices. You can click on it and a blank presentation with LCSB
corporate template will open.
<center><img src="img/image1.png" width="90%"></center>
## How to use the LCSB PowerPoint template
### Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content
The LCSB presentation template comprises **two different**
**themes** which you can choose from depending on your
preferences (one with colors and the other one in grey scale).
Please note that, once you choose a particular theme, you need
to stick with it for the whole presentation. Do not mix the two
themes!
You can see the two themes by clicking on **New Slide** in the
Menu bar at the top:
- Theme colors (TC)
- Theme grey (TG)
<center><img src="img/image2.png" width="90%"></center>
Then, for each theme, you have different layouts depending on the
type of slide you need and the content that you want to insert.
#### Theme colors (TC)
- The main characteristic of this theme is that the UL \| LCSB logo is in colors.
- You have different choices regarding the **title slide**:
- Title slide with picture of the BT2, of a lab, or of the data
center. For each you have the choice for a version with UL and LCSB
logo only or a version with a white banner at the bottom to be able
to insert multiple logos if you need to.
- You have a simple title slide with no picture and white background
if you prefer a more sober style.
- You have also different choices for the normal slide:
- You can choose a slide with title at the top and you have the
possibility to choose the color of the small banner next to the
title. There are 3 choices: red, blue or grey.
- There is also a slide with no title, if you don't need to add a
title.
- There is also a black background slide that should be used for
microscopy images only (if needed).
#### Theme grey (TG)
- This theme has been designed for a more sober look. The main
characteristic is that the UL\|LCSB logo is in grey scale and you
don't have colors. Therefore, there is only one choice of title
slide or normal slide.
- Similarly to the colored theme, you have a black background slide
that should only be used for displaying microscopy images.
### How to use the colors set
It is possible to change the color of the font, which is grey as
default. However, the only possible colors are the corporate
ones. They appear under the section "Theme colors" when you
click for example on the button for changing the font color.
<center><img src="img/image4.png" width="40%"></center>
It is important to maintain a visual harmony if you decide to change
font colors.
**What to avoid:**
- Avoid using a blue title when you have the red banner. You can use a
blue title when you have a blue or grey banner next to the title.
- Avoid having the entire text on your slides colored. You can color
some words or subtitles for better visibility. Less is more!
- Do not use other colors for fonts other than the ones of the theme
(dark grey, light grey, red, blue and white).
### Changing the font, what is permitted?
- The corporate font is "Arial" which has to be used!
- Changing the font size is permitted (also for the title) but please
keep readability in mind. Consider reformulating or splitting things
over more slides as alternatives.
- If you change the size of the title, then use the same size on all
your slides!
### Date and page number
Date and page number appear by default on every slide, however,
they can be removed if not needed.
#### Add date and/or page number on one or each slide
- On the top menu bar click on insert and then go to the Date and Time icon.
<center><img src="img/image5.png" width="40%"></center>
- Click on the icon, a new window opens.
<center><img src="img/image6.png" width="40%"></center>
- Check the boxes for date and time and/or slide number.
- If you click on **Apply to all** this will be applied to all your
slides. If you click on **Apply** it will be applied only on the
slide you are working on.
#### Remove date and/or slide number on all the slides
- On the top menu bar click on insert and then go to the Date and Time icon.
<center><img src="img/image5.png" width="40%"></center>
- Click on the icon, a new window opens.
<center><img src="img/image6.png" width="40%"></center>
- Deselect check boxes for date and time and/or slide number.
- If you click on **Apply to all** this will be applied to all your
slides. If you click on **Apply** it will be applied only on the
slide you are working on.
#### Remove date and/or slide number only on certain slides
The date or slide number can be easily removed on certain slides
(e.g. if you want to use the space for more content or pictures. You
can do so by clicking on the date and/or the slide number, selecting
the box around it and press **Delete** on your keyboard.
### How to add a chart
**Step 1.** To add a chart, go on the top menu bar and click on
**Insert**, then click on **Chart**. A drop-down menu opens where
you can select the type of chart that you want (e.g. columns, pie
chart, etc.). Select the type of chart that you want to build.
<center><img src="img/image7.png" width="90%"></center>
**Step 2.** In the worksheet that appears, replace the placeholder
data with your own information.
<center><img src="img/image8.png" width="90%"></center>
**Step 3.** When you have finished, close the worksheet.
:bulb: When you click on the chart on your PowerPoint slides, two new tabs
called **Chart Design** and **Format** appear on the menu Bar at the
top.
- Use **Add Chart Elements** button to
show, hide, or format things like axis titles or data labels
- Use the **Chart Design** or **Format** tabs to quickly change the
color or style of the chart
<center><img src="img/image10.png" width="90%"></center>
<center><img src="img/image11.png" width="90%"></center>
If you are making your charts with another software or programme, make
sure to use the corporate colors. The codes of corporate colors can
be found [here](https://intranet.uni.lux/the_university/sc/Documents/Archives%202014/Charte%20Graphique%20de%20l%27UL_EN_032013.pdf).
### How to use SmartArt
SmartArt converts your plain text and bullet points into graphics
for more visual impact.
1. Select your text.
2. Select **Home** \> **Convert to SmartArt**.
3. Select the SmartArt you want.
:bulb: When you click on the SmartArt on your slide, two tabs appear in the top
menu: **SmartArt Design** and **Format**. Here you can change the style
and color of your graphic.
### How to create and format a table in PowerPoint
1. To insert a table select the slide where you want to add a table.
2. On the **Insert** tab, click **Table**.
3. On the **Insert Table** menu, do one of the following:
- Move the cursor over the grid until you highlight the number of columns
and rows you want, and then click on to insert your table
- Click **Insert Table**, and then enter a number in the **Number of
columns** and **Number of rows** boxes
4. To add text to the table cells, click a cell, and then
enter your text. After you enter your text, click outside the table.
:bulb: When creating a table, two new tabs appear in the top menu: **Table
Design** and **Layout**. Here you can change the style and color of your
table.
### Use of animations
Animations should be used sparingly and mainly to:
- Draw attention to your take home message(s)
- Clarify a model or emphasize a graph/SmartArts
Keep in mind that animations often don't work if the presentation is
played from a different computer than the one you made the
presentation on.
## How to add the progress bars
If you want to have a progress bar on your presentation deck, you have to use the template
**with the progress bar**. This is a `.pptm` file. When opening the template, you will get prompted
by a warning. Please select **Enable macros**.
Once all your slides are ready, go to `Tools` > `Macro` > `Macros ...`. Then, select `AddProgressBars` and click on `Run`.
The progress bars will appear on top of each slide, with the automatically calculated percentage.
To regenerate all progress bar, click again on `Tools` > `Macro` > `Macros ...` and select `RemoveProgressBars` and click `Run`.
Then, add the progress bars again as previously described.
## How to place logos in your presentation
The UL \| LCSB logo should never be moved nor covered with pictures
or charts.
It is possible to add additional logos, if needed, but this should be
done only in the initial title slide and not on every slide Please
contact the communication team in case of specific questions on this
topic).
In order to add additional logos, a title slide has been created for
this purpose (see picture below).
<center><img src="img/image12.png" width="90%"></center>
This slide is characterized by a white banner at the bottom and is
available with 3 different pictures (picture of BT2 building, picture of
a lab, picture of the data centre).
To add other logos:
1. Click on the **Insert** menu above and then **Pictures**.
2. Select from where you want to choose your picture and select
the logo.
3. Once the logo appears on the slide, resize it and place it
on the white banner at the bottom of the slide. When you resize the logo
press and hold the **Shift** key on the keyboard while resizing with
your mouse (this will avoid to change the proportions of the logos). The
additional logo should have approximately the same size of the UL \|
LCSB logo.
:bulb: You need to place the logos on the banner depending on the number of
logos you need to add.
*Example:* If you have only one additional logo, place it
in the bottom-left corner, opposite to the UL \| LCSB logo. If you
have 2 additional logos you can add one logo to the center of the
banner, and so on.
## How to transfer your presentation from the old to the new template
Transferring your presentation from a template to another can be quick
and easy if you correctly used the old template (e.g. if you used the
titles or content boxes instead of just adding a text box).
To transform your presentation with the new template, open a blank
PowerPoint presentation with the new LCSB PowerPoint template. Then
copy the slides of your existing presentation from the old template
and paste them into the PowerPoint document with the LCSB new
template.
You might need to adjust the font size or color, but if the old
template was correctly used, the transfer into the new template is
quite straight forward.
## Tips to make your presentation look smart and professional
### Make sure to keep your audience in mind
When you compile your PowerPoint presentation, ask yourself these
questions:
- What does my audience know?
- What do I need to tell them?
- What do they expect?
- What will be interesting to them?
- What can I teach them?
- What will keep them focused?
Answer these questions and boil your slides down to the very
essentials.
### Make slides light in content, show less, speak more!
When you make an oral presentation, you do not need to add every
single information on the slide. If all the details are in the slides,
then people can read them on their own, and the presenter is not
needed. Just write the key words and heads points of the content, and
speak in more detail about it. If you think you will forget, you
can write below in the notes of PPT for your reference. Remember that
your slides are only there to support, not to replace your talk!
### Use images for more impact
Images can help you to reinforce and support your message. So, use
images to visualize and tell your story. Be careful not to use them
just for decoration, because it will only create distraction.
If you show images of people, you need to have their consent first.
The consent form "General form\_Right to use video shots and photos"
is available on [on the intranet](https://intranet.uni.lux/the_university/sc/Documents/Forms/AllItems.aspx).
The form has to be filled in for profile pictures or small groups'
pictures. For pictures of bigger groups taken at events, please check
with the event organizer if the picture can be used (event organizers
have the obligation to inform the audience that pictures are taken and
participants have the right to decide whether they want to appear in
pictures or not).
Secondly, if you use pictures, you should quote the source. You can
add a small text box right under the picture or at the bottom of the
slide where the picture is displayed. Use the sign © and add either
the name of the author or the web page where the picture was taken
from.
### Have consistency through the slides
You should be consistent in the designs, background, colors, fonts,
sizes, etc. throughout the presentation. Having a template will
already help as fonts, colors and layout are already set. However, you
will still be able to change font size or color (within the corporate
color palette), so keep all the titles in the same size. If you color
the text to emphasize words always use the same color.
### Make use of SmartArts and graphs
SmartArts in PowerPoint is the most interactive tool to use.
PowerPoint has various types of SmartArt for different content. May it
be a list, process, hierarchy, cycle, relationship etc. SmartArts
tries to make understanding easy.
Graphs can also be very helpful in explaining your points or present
data. They can save you from writing text and will be visually more
attractive.
### Write meaningful titles
The title should summarize the main message to make the presentation
easier to follow.
*Example*: If you present an experiment on a slide, avoid
writing the name of the experiment as title, but rather use a title
that indicated the objective/purpose/result of the experiment.
### Write take home messages
Always summarize your key point in a take home message. Ask yourself,
if your audience learned or remembered one single thing from your
presentation, what would you like it to be? That's your take home
message.
The take home message is your key message, a summary of your data or
story. If you are giving an hour-long presentation, you might have
several take home messages, and that is fine. Just make sure that what
you think is key, really matters to your audience.
## Slide Master: what is it?
Slide Master is a tool used in Microsoft PowerPoint to create slide
templates. Slide Master can save slide layouts, including the
background, color, fonts, effects, positioning, etc. One benefit to
using Slide Master is that you can make universal changes to every
current and future slide within your presentation by only adjusting
the Slide Master. 
The Slide Master has been used to set-up the LCSB presentation
template and **should thus not be modified!**
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