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Commit 78575dec authored by Laurent Heirendt's avatar Laurent Heirendt
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Merge branch 'add-lab-cards' into 'develop'

add lab cards from internal

See merge request !249
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<div class="index-box noborderbox" id="lab">
<li><a href="external/lab/book-lab-equipment">How to book a Lab Equipment in Quarks</a></li>
<li><a href="external/lab/dishwasher-utilization-and-maintenance">Dishwasher utilization and maintenance</a></li>
<li><a href="external/lab/handwashing">Handwashing</a></li>
<li><a href="external/lab/maintenance_of_cold_traps">Maintenance of cold traps </a></li>
<li><a href="external/lab/personal-alert-safety-system">Personal alert safety system (PASS)</a></li>
<li><a href="external/lab/utilization-of-balances">Utilization of balances</a></li>
<li><a href="external/lab/utilization-of-pH-meter">Utilization of pH meter</a></li>
</div><br><center><a href='/'>go back</a></center><br><center><a href='/cards'>Overview of all HowTo cards</a></center>
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# How to book a Lab Equipment in Quarks
To help the lab users to plan their work and to ensure that a lab equipment will be free to use, the Quarks software provides a booking tool. This booking tool is also used by the support team to indicate the maintenance periods, or if an equipment is not available due to a failure or a breakdown.
- [1. How to look for an instrument](#1-how-to-look-for-an-instrument)
- [2. How to know if an instrument is bookable](#2-how-to-know-if-an-instrument-is-bookable)
- [3. How to add an equipment to your Favorites list](#3-how-to-add-an-equipment-to-your-favorites-list)
- [4. How to book an instrument](#4-how-to-book-an-instrument)
- [5. How to edit or cancel a booking](#5-how-to-edit-or-cancel-a-booking)
- [6. How to book a lab (location)](#6-how-to-book-a-lab-(location))
- [7. How to access the booking history](#7-how-to-access-the-booking-history)
- [8. How to request booking configuration change or report an issue with Quarks?](#8-how-to-request-booking-configuration-change-or-report-an-issue-with-Quarks?)
## 1. How to look for an instrument
In your Quarks account, go on the _Equipment_ platform. In the _Equipment_ section, you have a search tool to help you find an equipment among all the LCSB equipment. You can search by internal reference number (e.g. LCSB01685), model, manufacturer or serial number in the “quick search” field.
If you want to add more search criteria, you can do so in the drop down list “Add a filter”.
## 2. How to know if an instrument is bookable
You can easily know if the instrument you are looking for is bookable or not thanks to the calendar symbol in the “Actions” column.
You can also see if the instrument is bookable or not on the side panel that will appear by clicking on the instrument itself, in the reservation section. Instrument that might be used for long experiment, possibly overnight, have the “24h bookable” option.
A bookable instrument will have a calendar icon available. Typically, only specific equipment or equipment that is usually used for long experiments is bookable.
## 3. How to add an equipment to your Favorites list
In the “Actions” tools, you have the option to add an instrument in your favorite list by clicking on the heart.
To have a direct access to your favorite equipment, go in “Equipment” – “My favorites”.
For your favorite equipment, you have the option to receive notifications by email. You will receive a notification if someone has edited or cancelled a booking just before yours, like in the example below. You can decide to activate this function for equipment heavily booked.
To receive the notifications, click on the edit icon and select Yes for the Notifications.
You can directly see for which instrument you have the notifications activated by looking in the Notifications column.
## 4. How to book an instrument
You have three ways to create a new booking.
1. You can book your instrument by clicking on its name, you will have in the right window a reservation section.
You can select the date and time of your booking and also create a recurrent booking in the Periodicity section.
2. You can also directly access the reservation window by clicking on the “Calendar” icon.
3. The other way of making a new reservation is in the “Reservation” – “Agenda” section.
In the “Type” field, select Equipment. You can filter the equipment either by your Favorites and/or by using the different Conditional criteria.
In “Bookable item”, you can write the name of the equipment and you will have drop down list of corresponding equipment.
After you select the date of the booking (steps 1 to 3), click on the raw of your equipment. The “New reservation” side panel will open on the right. You can now create your booking and set up a Periodicity if needed.
**Step 1**
**Step 2**
**Step 3**
**Step 4**
By Clicking on the name of the equipment, you can have a weekly overview of the bookings for this equipment. You can also create a booking from here, by clicking on the calendar.
## 5. How to edit or cancel a booking
You can edit a booking by clicking on the time period. The right window will be displayed.
Click on “Edit” and you will be able to change the date and time. If you click on “Cancel”, the entire booking will be cancelled.
You can also edit or cancel your booking in the “Reservations” – “ Reservation” section. Click on the equipment name and the right window with your booking information will be displayed.
## 6. How to access the booking a lab (location)
In some cases the equipment reservation is organized via lab booking. If you want to reserve a lab please select under Reservations “Locations” instead of “Equipment” as Type. The further way of proceeding is similar to described above for Equipment reservations.
## 7. How to access the booking history
You can have an overview of all the bookings in the “Reservations” – “Reservations” section. You can filter them by date, type (Location or Equipment), name (Bookable item) and person who have made the booking (Reserved by).
## 8. How to request booking configuration change or report an issue with Quarks?
If you wish to make one equipment bookable or make it 24 hours bookable [please send a ticket](
For all issues related to Quarks [please send a ticket](
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# Dishwasher utilization and maintenance
Utilization of the Miele dishwashers on the 5th floor of BT1 and on the 1st floor of BT2.
## 1. Description
<div align="center">
<img src="img/dishwasher_img_1.jpg" height="400">
1. Control panel
2. Serial interface
3. Water intake
4. Sensor access for validation
5. Salt container port
6. Filter combination
7. Service panel
8. Containers for DOS 2 and DOS 4 dispensing systems (optional)
9. DOS drawer
10. Containers for neutralize (red) and liquid detergent (blue)
11. Drying unit
12. Reset button
<div align="center">
<img src="img/dishwasher_img_2.jpg" height="200">
1. On/Off button
2. Door release
3. Display
4. Optical interface
5. Start button
6. Clear button
7. Selection button: up
8. OK button
9. Selection button: down
## 2. Utilization
### **1. Loading the dishwasher**
1. Ensure that no acid or solvent residues, especially hydrochloric acid or chlorides, get inside the machine
2. Empty all glassware before loading into the machine
3. Remove all agar residues
4. Remove all labels, sealing was residues and handwritten text on the bottles
5. Small parts should be secured in basket inserts
6. Load your items on the tray
7. Close the door
### **2. Selecting a program and running the dishwasher**
1. Click on <img src="img/dishwasher_img_3.jpg"> to switch on the instrument
2. Select the “Chemistry Bio” program using the up and down arrows
<div align="center">
<img src="img/img/../dishwasher_img_4.jpg">
3. Click on <img src="img/dishwasher_img_5.jpg"> to start the program
### **3. Cancel a program during run**
1. To cancel the program, click on <img src="img/dishwasher_img_6.jpg">
2. The program is then interrupted
3. At water temperatures below 40°C, the following message appears on the display: “Program cancel (OK) or Continue (Clear)?”
4. At water temperatures above 40°C, the following message appears on the display: “Cancel program (OK)”
5. Confirm the program cancellation with <img src="img/dishwasher_img_7.jpg">
6. The following message appears on the display: “Program cancelled. Water drainage”
7. After the water has drained away, the program list returns to the display
### **4. Unloading**
1. When the program is finished, the message “End of program” is displayed on the screen
2. Click on <img src="img/dishwasher_img_8.jpg"> to open the door
3. Unload the tray and store the items in the cupboards
## 3. Maintenance
### **1. Reactivation**
1. This section is available in the dishwasher room
2. If the display shows “Reactivation”, salt needs to be added to the dishwasher **directly when the message appears! Do not run a cycle when reactivation is needed!**
3. Material needed: salt and container
<div align="center">
<img src="img/dishwasher_img_9.jpg" height="200">
4. To fill the container, unscrew and remove the filter insert from the container
<div align="center">
<img src="img/dishwasher_img_10.jpg" height="200">
5. Completely fill the salt container with reactivation salt (Miele, 7785780;LIMS ID: 3278) and replace the filter insert. The reactivation will only be effective if the container is completely full.
<div align="center">
<img src="img/dishwasher_img_11.jpg" height="300">
6. Remove any mobile racks from the dishwasher cabinet
<div align="center">
<img src="img/dishwasher_img_12.jpg" height="250">
7. Unscrew the plastic cap located at the top right-hand of the cabinet. A small amount of residual water will be in the cap. Take care, as it might be hot from the previous program.
<div align="center">
<img src="img/dishwasher_img_13.jpg" height="300">
8. Screw the salt container firmly onto the socket
<div align="center">
<img src="img/dishwasher_img_14.jpg" height="300">
9. Close the door
10. Select and start the “Reactivation” program
11. The system will automatically perform the reactivation
12. When the cycle is finished, open the door
13. Carefully unscrew the salt container in order to allow any water pressure to subside. Do not use force, if the container cannot be removed manually, contact the lab maintenance team
14. The salt container must be emptied in the sink
15. Screw the softener lid back on
16. Insert the mobile unit
17. Wash and rinse the salt container and filter cap with clear water
* BT1: the salt is stored in the lower cupboard next to the right dishwasher
* BT2: some boxes are available in the cupboard above the sink and the main stocks are in the -2 stock room
### **2. Routine checks**
#### 1. The filters in the base of the wash cabinet
1. The filters of the cabinets need to be checked and cleaned regularly
2. To clean the coarse filter, press the two lugs together, remove and clean the coarse filter
<div align="center">
<img src="img/dishwasher_img_15.jpg" height="300">
3. To clean the flat and micro-fine filters,
4. Remove the fine filter which sits inside the micro-fine filter
<div align="center">
<img src="img/dishwasher_img_16.jpg" height="300">
5. To unscrew the micro-fine filter, turn twice counter clockwise
<div align="center">
<img src="img/dishwasher_img_17.jpg" height="300">
6. Then, pull out the micro-fine filter together with the flat filter
7. Clean the filter
8. Replace the filters by performing the above steps in the reverse order
9. Ensure that the filters sit flat in the base of the wash cabinet
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# Handwashing
The procedure aims to describe the good practices in handwashing before and after laboratory manipulations.
## Description
1. Handwashing is performed before doing any experiment in the lab as well as before exiting the laboratory.
2. A good handwashing is essential to avoid contamination and must last at least 40 seconds.
3. Consider the sink, including the faucet, as contaminated and avoid direct contact with them.
4. Wet your hands with water.
5. Dispense a dose of soap in the palm of your hand.
6. Rub your hands palm to palm.
7. Rub your right palm over left dorsum with interlaced fingers and vice versa.
8. Rub palm to palm with fingers interlaced.
9. Rub the back of your fingers to the opposing palms with fingers interlocked.
10. Perform a rotational rubbing of the left thumb clasped in the right palm and vice versa.
11. Perform a rotational rubbing backwards and forwards with clasped fingers of the right hand in the left palm and vice versa.
12. Rinse your hands with water.
13. Dry your hands thoroughly with a single use towel.
14. Use the towel to turn off the faucet
<div align="center">
<img src="img/handwashing_img_1.png">
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# Maintenance of cold traps
## Labconco Centrivap concentrator and cold trap
The procedure describes the steps for routine maintenance of the Labconco Centrivap concentrators and cold traps.
This maintenance is important to preserve the integrity of the glass bottles inside the cold trap.
**The Instrument care officer** is responsible for cleaning the condenser once a year, changing the acid filter when necessary and filling the cold trap maintenance record sheet.
**The Users** are responsible for the routine maintenance of the instrument and filling the “cold trap maintenance record sheet”.
## Description
To ensure proper functioning of the centrivap concentrators and associated cold trap, a routine maintenance is necessary:
<div align=center>
**_Personal Protective Equipment_**:
Lab coat
Nitrile gloves
1. This routine maintenance is performed by the users of the instrument.
2. If a glass bottle is used inside the cold trap, add 99% ethanol to the stainless steel trap until the glass bottle is at least two-thirds immersed.
3. At the end of each week, the cold trap should be switched off and the condensed solvent in the glass bottle should be discarded in the corresponding waste container.
4. If there is any ice in the stainless steel trap (outside the glass bottle), let it melt, drain the ethanol and replace it with fresh ethanol.
To drain, use the faucet on the left side of the cold trap.
<div align="center">
<img src="img/cold-trap_img_1.png" height="250">
5. Fill the “cold trap maintenance record sheet “ (Appendix 01)
6. Restart the cold trap at the beginning of the following week
**Once a year, the refrigeration system condenser of the Cold trap should be cleaned.**
<div align=center>
**_Personal Protective Equipment_**:
Lab coat
Nitrile gloves
Safety goggles
1. This step is performed by a maintenance officer
2. Switch off the instrument
3. Use a vacuum cleaner with brush attachment
4. Clean the condenser (on the left side of the cold trap) to ensure proper airflow for peak performance
<div align="center">
<img src="img/cold-trap_img_2.png" height="250">
5. Fill the “cold trap maintenance record sheet “ (Appendix 01)
When necessary, the acid cartridge (LIMS ID: 10608) should be exchanged
* When the cartridge looks wet (see arrow on the following picture), it should be exchanged for a new one.